Winter General Meeting
Saturday, February 26, 2005
Time: 1:30 pm
Location: ProKart
1. Approval of the agenda: approved and seconded by Jason.
2. Introduction of the 2005 executive committee.
3. Establish a quorum: 16 members in attendance, therefore 10 required for the 60% to carry a motion brought forward.
President’s Report – Greg
The president welcomes everybody to the meeting and the 2005 season. The new executive is working well this year and he expects great things! The executive goals shall be explained by the directors, such as sponsorship, bulletin board, current sponsors, new things for the website and new t-shirts.
Vice President Report – Chris
The new forum has been designed and is ready to go. The forum shall integrate with the current mailing list, as they will both pipe into each other. Prohost is the hosting provider and also hosts our website and DNS. It will have the following sections available: clubhouse, tech, buy/sell, performance and events. The board will be released to the membership on March 1, 2005. The mailing list will have a transitional period of 30 days to allow for a transition to members only restriction placed. We will have moderators on the board and Chris invites people to consider these positions.
We will also be introducing some new features, including TFBM fastest of the past, TFBM fastest of 2005, and TFBM 2004 Champions. This shall feature car/driver bios for the members to check out.
With regards to sponsorship:
Mobil 1 has also confirmed their renewed sponsorship for TFBM in 2005. They will provide the club with $1500.00 and assorted products, similar to what was given last year.
ARE is back on board!
They will provide the club with a $1000.00 sponsorship fee, $1000.00 parts/labour for the 2005 overall champion, discounts on parts and labour.
They will also assist in raising funds for a selected charity.
They will also host the Club dyno day. The $50.00 dyno pull fee can be used towards a tune this year.
Further, ARE sends their regrets at being unable to attend the WGM, and would also like to let members know that as an act of good faith Claudio B. shall receive $500.00 towards parts/or labour for winning the title of Drag Champion in 2004.
Other sponsors shall also be approached for support of the club, including Williams brakes.
Secretary/Treasurer – Connie
Club finances are in good standing. Budget has been presented for review to the executive committee and may be available upon request. We will check into the process of having an audit done for the club.
4. Directors:
Membership – Pomp
Currently there are 48 members for 2005. This year he has had 8 new members register. Pomp has been in contact with past members and has found that there may be interest in renewing memberships. Interested parties may also join through the CASC link provided on the website. Further, all the club benefits enjoyed by members are also listed on our website.
Auto X – Jason
The 3 solo events for 2005 shall be held again at the Hershey Centre. The first event shall be members and invited guests only, with the costs being $10/member, $30/non-member. The remaining events shall be priced at $20/member, $30/non-member. Mobil 1 is the exclusive sponsor of our Solo Series and will be providing the prizes. We look forward to having a great season as the Hershey Centre provides a great area for us to stage our events.
We have been approached by one of the Corvette clubs to attend one of our events. Further discussion is needed on this topic.
Drag – Claudio
All information regarding the drag dates are listed on the new forum under events. This year we will be having two dates at St. Thomas and for the first time in TFBM history we shall be having a drag date at TMP. ARE is the sponsor of our Drag Series in conjunction with Mobil 1. The rules of our drag dates have not changed.
We will be introducing a new drag competition called the Top Dog event which will occur on our last drag date at TMP. In order to qualify individuals MUST be TFBM members by our first Drag date on May 28, 2005. Individuals must register with their fastest time slips from either of the first two events to qualify as one of the top 8 contenders This competition will cost $100.00 for the contenders, and will allow the winner to receive $600.00 and first runner up $200.00. Aside from bragging rights the winner shall receive a write up for the website which will include a video clip of the run. Some specific details shall still be worked out but a majority of this information is on the bulletin board.
Social – Ian
This year we will have three points events for members, which will include the dyno day at Autoworx on May 7, the BBQ on June 26, and the car rally on September 25. The show and Shine has not yet been finalized as of yet. We are looking at having a few informal social events of an east/west contention as our club is fairly expansive in our membership. Also, some new things may be integrated into our car rally such as the possibility of a poker run.
Performance World is coming together nicely. We have our 5 cars selected and look forward to a good show. Volunteers are still needed for the booth so if anybody is interested please contact Ian.
Deferred to discussion
5. Discussion
Items
Discussion was prompted by our new bulletin board. It was suggested that in consideration of people out of province who would not necessarily maintain a membership could receive board privileges for a nominal fee. This shall be discussed in further detail by the executive.
A motion was raised to close the mailing list off in 30 days from the date the new forum is available. This motion was raised by Jim M., seconded by Steve L., and was passed unanimously by the voting members.
It was also raised that the membership be informed as to when the executive meeting minutes are available on the website. The executive agreed to comply with this notification and to have the minutes released in a timely manner.
Jim M. raised discussion pertaining to the mileage expenses posted in the November 2004 executive minutes. Greg S. described in detail that the purpose of initiating this mandate was to remove barriers from people joining the executive due to the vastly expanding distances between executive members. When the club was initially formed the executive members were centrally located. Currently (as in 2004) several of the executive members have to travel substantial distances to attend meetings. It was determined that the initial standard of 0.32/km could not be substantiated by the club, and have come forth with the following. Executive members may submit for approval a maximum of 600 km per year at a reimbursement rate of 0.10/km to a maximum of $60.00 for meetings and club business. Meetings which occur prior to a general meeting or club event shall not be deemed acceptable for reimbursement. Discussion had arisen about the possibility of having the executive receive a free membership, however, due to the fact that the club is a non-profit organization this would not be possible. As a free membership could be considered a form of payment as it is not specifically related to a club expense.